If your business is on a budget, or too small that you don’t want to hire a professional office moving company, here are a few helpful suggestions to reduce damage to your office furniture.
Moving Office Furniture with Minimal Damage
Before moving office furniture, it is always best to ensure that the new location can accommodate the full complement of office furniture from the existing site. This is as simple as comparing the floor and room sizes of each.
Pre-measurements are necessary whether office furniture is moved from one part of an office facility to another or to a new office building site. Another tip for moving office furniture is to create afloor plan that maintains a similar symmetry and ergonomic design. A symmetrical, ergonomic floor plan facilitates best use of floor and room size.
Protecting Office Furniture from Damage
Choose a reliable moving service for short or long distance moving. A reputable mover will provide maximum protection from most types of damage to office furniture. However, for moves within a facility, it is best to choose movers who are experts in relocating office furniture. Discuss the type of protective coverings to be used for this kind of move.
For small businesses that plan to DIY to maintain budget costs, there are several items needed to move office furniture short distances in an office. These include:
- Padded “blankets”
- Hand trucks and hydraulic trucks
- Industrial dollies
- Quilted furniture protectors
- Cargo straps
- Carpet and floor protectors
- Moving pad
Organize Moving Office Furniture
To make light work of moving office furniture, it is important that the contents of all files, storage cabinets and desks be removed, properly boxed and labeled. Use color coded, removable labels that match those attached to office equipment and also the floor plan. This saves a lot of work when replacing the contents. If you have computer equipment, see our list of Tips for Moving IT Equipment. Keep color coded lists of these items for movers, if applicable, employees and management so that everyone can easily locate and identify office furniture. For movers, a color coded list helps them place office furniture in the correct locations on the floor plan. This is also a time saver when moving office furniture must be done in a specific time frame or to avoid office downtime and work stoppage.
More Tips for Moving Office Furniture
Be sure to provide movers with a clear understanding for workplace safety regulations with regard to distance between desks, cubicle and aisles between work areas. That will avoid having to move office furniture after the movers complete their work. In most cases, experienced movers of office furniture are fully aware of these issues. If this is a DIY project, it may be important to check with the local municipality on workplace safety regulations. These regulations also include the distance between items stored on top of credenzas and bookcases. The standard rule is to allow at least 12 inches between ceiling and items stored on the tallest office equipment.
It is always a good idea to inspect all office equipment and report any damages or other issues to the professional movers. For DIY moving, invest wisely in moving equipment by renting it rather than purchasing it. If the equipment can provide alternate use, it may be wise to store it for future needs.